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Types of Certificate

As to the various types of certified documents, you are asked to apply in person at the inquiries counter with your identification (such as a Residence Card, etc.). If somebody other than you applies to the Toshima City Office to receive certified documents on your behalf, when making the application, they must have a power of attorney written by you, and all of the relevant details in the power of attorney must be completed. What is more, when making the application, the agent must also have a formal means of identification by which their own identity can be confirmed.

Download the power of attorney template for the making of applications(PDF:141KB)

Residence Certificate

Such documents are a certified copy of the items listed in your Resident Record. At the same inquiries counter, it shall also be possible to apply to receive a Certificate of the Items Stated in a Resident Record. When applying to receive such copies over the counter, a \400 handling charge shall apply for each certified document issued.

As for the filing of applications for certified copies/documents by post, you are asked to inquire in advance regarding what support documentation you shall be required to submit as part of any application.

Furthermore, by requesting by telephone in advance that certified copies be prepared on your behalf, there is also a service that such copies may be picked up by you from 5:30 p.m. to 9:00 p.m. Such documents may be picked up from the delegated inquiries counters (located both on the 1st floor of the Main Toshima City Office Building and at five community culture centers (Chiiki Bunka Sozo-kan) throughout the city). Please inquire for further details.

Family Register Certificates

There are various certifications such as the family registers of Japanese nationals and the certificate of acceptance by the Toshima City Office of the various notifications submitted. Please inquire regarding handling charges, support documentation and applications made by post.

Tax Certificates

Toshima issues certified documents such as resident taxes (and tax payment exemptions), payment certificates for resident taxes, payment certificates for light-vehicle taxes.

  1. Resident taxes (and tax payment exemptions), payment certificates for resident taxes
    As for persons who have not filed a tax return and persons who do not have a resident record in Toshima City as of January 1st. of the year when such certifications are required, the city cannot issue certified document. Furthermore, the city also cannot issue payment certificates for resident taxes to those individuals who have been granted a tax payment exemption. A 300 yen handling charge applies for each certification. Concerning the automatic certificate-issuing machines (only available to individuals who possess a Toshima Resident Card) and the utilization of convenience store certificate-issuing services (only available to individuals who possess a My Number Card), through such means it is only possible to issue certified documents with respect to the two most recent years’ worth of resident taxes.
  2. Payment certificates for light-vehicle taxes
    Toshima City issues free-of-charge payment certificates for light-vehicle taxes. Such documentation can be used during motor-vehicle inspections for the purpose of registration (commonly-known as shaken in Japanese). Such certificates are unable to be issued by either automatic certificate-issuing machines or at convenience stores.

Using a My Number Card at convenience stores

Persons who possess a My Number Card can obtain the following certified documents by using the multi-function copy machines found at convenience stores. A \300 handling charge applies for each certification that is issued.

  • Residence certificate *It is also possible to receive a Residence certificate of the same household member.
  • Seal registration certificate *This option is only available to those individuals who have registered their personal seal with Toshima City.
  • Taxation certificates for resident taxes (taxation exemption certificates) (for the current financial year, and for the previous financial year).
  • Payment certificates for resident taxes (for the current financial year, and for the previous financial year).

Who can utilize these services/Requirements

To use the certificate-issuing services available at convenience stores, you have to be registered as resident of Toshima City. You also need to possess a My Number Card to which your Digital Certificate for Usage has been registered.   

*Those who have not registered their Digital Certificate for Usage to their My Number Card, and those less than 15 years of age are not be able to use such services.

  • Such services cannot be used using an Individual Number Notification Card, a Toshima Resident Card, a Combined Personal Seal Registration Certificate and Toshima Resident Card, or a Basic Resident Registration Card.
  • If you are newly registered as resident of Toshima City, or you have changed your PIN number or received a new My Number Card, as a basic rule, you can use such convenience store services from the day following such developments.

Hours

The certificate-issuing services available at convenience stores may be used from 6:30 a.m. to 11:00 p.m. (excluding the period of December 29th through January 3rd.).

Before attempting to use such services, however, please confirm any suspensions of service on the Toshima City website.

Automatic certificate-issuing machines

As for the Combined Personal Seal Registration Certificate and Toshima Resident Card (a blue-colored card issued by Toshima City until March 31st, 2016), persons who registered a PIN number to such cards may obtain the following certified documents from the automatic certificate-issuing machines situated at eight locations throughout the city. A 300 yen handling charge applies for each certification that is issued.

  • Residence certificate *It is also possible to receive a residence certificate of the same household member.
  • Seal registration certificates *This option is only available to those who have registered their personal seal with Toshima City.
  • Taxation certificates for resident taxes (taxation exemption certificates) (for the current financial year, and for the previous financial year).
  • Tax payment certificates (for the current financial year, and for the previous financial year).

Please inquire for further details.

Services at automatic certificate-issuing machines will end at the end of December 2018.

Inquiries

Certifications Group, General Information Center Section  Tel: 03-3981-4766

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更新日:2016年10月28日