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Family Register Notifications

The Family Register is an official record which registers and notarizes name of individual, date of birth, marriage, and so on. Even though foreign nationals do not have family register in Japan, you are requested to report to the City Office on birth or death in your family.  You may also choose to report marriage and divorce as well. Please inquire about what documentations, etc., is required to complete such procedures.

Filing a Notification of Birth

If a baby is born in your family in Japan, a Notification of Birth needs to be submitted to the Toshima City Office within fourteen days of the birth having occurred.

(Required Documents)

  • Notification of Birth
  • Birth Certificate (completed by either the doctor or the midwife)
  • Maternity Passbook

After a Notification of Birth is submitted, resident registration and childcare allowance applications will be processed for the child. Please come to the City Office with your residence card and health insurance card. Please understand that the procedure may sometimes take longer time than you expect.

The followings should also be applied for your child.

・Passport at your embassy

・Residence Card at the Immigration Bureau within 30 days after the birth.

* If either of the parents is a special permanent resident, please apply for a special permanent residence permit for your child at the City Office. Ask the City Office for more details.

Filing a Notification of Death

When a family member passes away in Japan, a Notification of Death needs to be submitted to the City Office within seven days of the person’s death recognized.

Filing a Notification of Marriage

If you wish to officially get married in Japan, you may do so by reporting your marriage to the City Office submitting the followings:

  • A Notification of Marriage (complete with the names and personal seals of yours and your marrying partner’s). Additionally, the names and personal seals of two adult witnesses must also appear on the document.
  • Certificate of legal capacity to contract marriage(Please obtain from your embassy in Japan or from appropriate agency of your country).
  • Japanese translation of above certificate.
  • Passport and its Japanese translation.
  • If you are to marry to a Japanese national, please submit a copy of his/her family register.

    (Required documents vary according to nation and individual.)

Filing a Notification of Divorce

If an amicable divorce is to be conducted in the Japanese style, a Notification of Divorce will need to be submitted to the City Office. Please inquire for more details. Please note, however, that certain countries do not accept Japanese notification of divorce.  If your country doesn’t, please contact your embassy in Japan.

Inquiries

Family Register Group, General Information Section  Tel: 03-3981-4737

Naturalization application

Please call  to the Nationality Section of the Tokyo Legal Affairs Bureau.

Nationality Section, Tokyo Legal Affairs Bureau  Tel: 03-5213-1347

更新日:2016年10月28日