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Registration of Personal Seal

In Japan, the use of a personal seal instead of your signature can confirm your intent. Seal registration registers the personal seal that you use daily as a form of public proof.

Applying to register a personal seal

If you are registered as a resident with Toshima City and aged 15 years old or more、you may apply to register your personal seal. Basically, you are to apply for a seal registration yourself. If a foreign national living in Japan for the medium-to-long-term seeks to file such an application, it is asked that they come to the Toshima City Office in person with both the personal seal that they wish to register and also their Residence Card. It should be noted that there is a 500 yen handling charge.

If you have your Residence Card, you can receive a Seal Registration Card on the day. If somebody other than yourself seeks to file an application to register a personal seal on your behalf, a power of attorney written by you is required. In such cases, a Seal Registration Card will not be issued on the same day.

Seals that can be registered

  • If a foreign national wants to register a personal seal, the seal should be imprint an impression of their “Full Name,” their “Surname” or their “First Name,” which are identical to how they are listed on their Resident Record under the “Full Name,” the “Alias” or the “Full Name in Katakana” headings. If persons wish to register a personal seal that imprints an impression that depicts Chinese kanji characters, the characters appearing in the imprinted impression that are the same as Japanese kanji characters only can be registered.

*“Full Name in Katakana” can be registered by only foreign nationals who are citizens of states/territories other than those where kanji characters are used (i.e., those who are not citizens of the People's Republic of China, the Republic of China, the Republic of Korea and the Democratic People's Republic of Korea, etc.)

*If you are a citizen of a state/territory where kanji characters are used and your name appears on your Residence Card using the English alphabet only, you cannot register a personal seal that imprints an impression of your name used kanji characters. If you wish to register a personal seal that imprints an impression of your full name in kanji characters, you are asked to visit the Immigration Bureau of Japan in advance and apply to have your Residence Card reissued in the format that shows both your full name in the English alphabet and in kanji characters.

  • Shape, Materials of Personal Seals: Seals that may be registered have an outer border and use materials that are difficult to deform. They are with the shortest side being 8mm or more and to be able to fit within a square whose sides are 25mm.

*Please note that mass-produced seals (so-called “ready-made seals”) are not suitable to be registered as a personal seal.

 Seals that may not be registered

  • Seals that imprint an impression that lacks the items listed in your Resident Record under the “Full Name,” the “Alias” or the “Full Name in Katakana” headings may not be registered.
  • Seals that imprint an impression that mix both alphabet and Japanese characters may not be registered.
  • Seals that imprint an impression of just the initials taken from the “Surname” and “First Name” of an individual may not be registered.
  • Seals that are imprinted an impression of kanji characters used as a phonetic equivalent by foreign nationals who are citizens of states/territories other than those where kanji characters are used, may not be registered.
  • Seals that have been carved in such a manner as to depict items other than a person’s full name such as their profession, etc., may not be registered. (Seals that include “○○之印” or “○○子” (in the case of women), etc., may be acceptable. However, those that feature designs, etc., are not).
  • Seals that are made of materials which are easy to change may not be registered. (For example, those made of rubber, those made of ebonite, Shachihata, self-inking, seals).
  • Seals that imprint a fuzzy impression or whose imprinted characters are difficult to read may not be registered.
  • Seals that do not have an outer border may not be registered. Seals that imprint the impression of an outer border that is greatly damaged may not be registered.
  • Seals whose imprinting surface has been carved in reverse may not be registered.
  • Seals whose size falls outside the prescribed dimensions may not be registered.

In addition to the examples above, there are other types of seal that may not be registered. Please inquire for more information.

Seal Registration Certificate

Over the counter at the Toshima City Office, you may file an application to receive a Seal Registration Certificate by showing your Seal Registration Card.

A 400 yen handling charge applies for each certificate that is issued.

Those who have registered their personal seal with Toshima City and who have been issued with a My Number Card to which their digital certificate for usage has been registered shall also be able to obtain a Seal Registration Certificate by using the multi-function copy machines found at convenience stores. A 300 yen handling charge applies for each certificate that is issued.

Inquiries

Resident Registration Group, General Information Center Section Tel. 03-03-3981-4782

更新日:2016年10月28日